Sales and Event CoordinatorWeston, Fl, USA

As the Sales and Event Coordinator, you will be responsible to manage and execute corporate events, conferences, trade shows, VIP meetings for our Fortune 500 clients. You will also be providing administrative support to our dynamic sales team with client proposal, budgeting and client management. 


Create and manage event logistic plans for various conference and marketing activities for our Fortune 500 clients.

Assist in the implementation and management of all systems for event registration, onsite solutions, trade show logistics, promotional item inventory, booth hardware inventory and mobile applications.

Coordinate events, meetings and trade shows by identifying, assembling, and organizing requirements; establishing contacts; developing schedules and assignments; managing mailing lists to ensure event success.

Support sales staff by providing sales data, market trends, forecasts, account analyses, new product information; relaying customer services requests.

Researches competitive products by identifying and evaluating product characteristics, market share, pricing, and advertising; maintaining research databases.

Monitor budgets by comparing and analyzing actual results with plans and forecasts.

Desired Skills, Experience & Knowledge

3-5 years of experience in event planning with job related responsibilities in marketing, trade shows and/or corporate events.

Outstanding communication skills (both written and verbal) in English and Spanish.

Commitment to customer service (internal and external).

Highly detail oriented with superb organizational skills.

Strong ability to multi-task with results-oriented mindset.

High level of proficiency in Microsoft Office Suite applications including Word, Excel, Outlook.

Basic knowledge in graphics arts software (Adobe, Wordpress) and HTML for website applications or willingness to learn.


Bachelor’s degree, hospitality/event management, marketing/advertising, communications, or a related discipline.

EEOC Statement

Optime Consulting, Inc is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. The Company will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on the operation of our business.

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